40 Hours of 40K Canada Charity Privacy Policy

40 Hours of 40K

Effective Date: April 9, 2026

40 Hours of 40K (“we,” “our,” or “us”) is committed to protecting your privacy and safeguarding your personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), and applicable international privacy standards.

This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website:

https://40hoursof40k.ca/privacy-policy

1. Information We Collect

We may collect the following types of information:

Personal Information

• Name

• Email address

• Phone number

• Mailing address

• Donation details

• Event registration information

• Volunteer or participant information

• Account login details (if applicable)

Financial Information

When you make a donation or register for an event, payment information (such as credit card details) is processed securely by third-party providers (e.g., Stripe).
We do not store full payment card details on our servers.

Non-Personal Information

• IP address

• Browser type

• Device information

• Website usage data (analytics and cookies)

2. How We Collect Information

We collect information when you:

• Make a donation

• Register for an event

• Sign up as a volunteer or participant

• Subscribe to communications

• Fill out contact or inquiry forms

• Interact with our website (cookies and analytics)

3. How We Use Your Information

We use your information to:

• Process donations and issue confirmations

• Manage event registrations and participation

• Coordinate volunteers and community members

• Communicate updates, campaigns, and initiatives

• Provide receipts and required financial documentation

• Improve website functionality and user experience

• Comply with legal and regulatory obligations

Our organisation exists to build community and support meaningful causes through structured charitable initiatives and events.

4. Donations and Financial Transactions

All financial transactions are processed through secure third-party payment providers.

We use your information to:

• Process payments

• Issue donation confirmations and receipts

• Maintain financial records as required by Canadian regulations

We do not store or retain sensitive financial details such as full credit card numbers.

5. Consent

By providing your personal information, you consent to its collection, use, and disclosure as outlined in this Privacy Policy.

You may withdraw your consent at any time, subject to legal or contractual restrictions, by contacting us.

6. Sharing of Information

We do not sell or rent your personal information.

We may share your information with:

• Payment processors (e.g., Stripe)

• Email and communication platforms

• Event partners or collaborators (only when necessary)

• Service providers supporting website functionality

• Legal or regulatory authorities when required

All third parties are required to maintain appropriate privacy safeguards.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Improve website performance

• Analyse visitor behaviour

• Enhance user experience

You may disable cookies through your browser settings, though some features may be affected.

8. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from:

• Unauthorized access

• Disclosure

• Loss or misuse

Despite these measures, no system can guarantee absolute security.

9. Data Retention

We retain personal information only as long as necessary to:

• Fulfill the purposes outlined in this policy

• Comply with legal, tax, and reporting obligations

• Maintain accurate records of donations and participation

10. Your Rights

You have the right to:

• Access your personal information

• Request corrections or updates

• Withdraw consent

• Request deletion of your data where applicable

To make a request, please contact us using the details below.

11. International Users

If you access our website from outside Canada, your information may be transferred to and processed in Canada or other jurisdictions where our service providers operate.

12. Third-Party Services

Our website may include third-party tools and integrations, including:

• Payment processors

• Email marketing systems

• Analytics platforms

These services operate under their own privacy policies, and we encourage you to review them.

13. Children’s Privacy

Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children without appropriate consent.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

15. Contact Information

If you have any questions or requests regarding this Privacy Policy, please contact us:

40 Hours of 40K
1372 118A Street SW
Edmonton, AB, T6W
Canada

Toll-Free: 1-855-40HOURS
Email: [email protected]